Address a Business Letter to a House Representative

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As a U.S. resident, you may want to contact your congressional representative to express your stance on legislation, share your viewpoint, or urge them to have action. Whether contacting past mail service or in person, ever address the member of Congress with respect, and exist sure to use their official title. By beingness polite and showing respect, you can address your congressional representative with confidence and ease.

1. one

   Write your letter to the congressional representative in your constituency. Yous can contact a congressional representative to resolve a national, local, or personal issue, for example. When doing this, it is best to contact the congressional representative in your area.^[one]

   • To find your local representative, visit https://world wide web.house.gov/representatives/observe-your-representative. Then, type in your zip code.
   • However, there are no restrictions on contacting other congressional representatives. They merely may not be able to help y'all as well as the representative in your constituency.

2. two

   Outset with "Dearest," followed by "Mr./Mrs./Ms." and their last proper noun. If y'all are writing a letter to your congressional representative, use "Love" for the proper salutation. So, write "Mr./Mrs./Ms.," and their last name. Complete the body of your letter explaining what activity you lot desire the congressional representative to take, and provide evidence explaining why this is significant or important.^[2]

   • Write, "Dear Mr. Jones," then begin the torso your letter on the next line.

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3. 3

   Draft your letter using a polite and respectful tone. Afterwards y'all listing the salutation, introduce yourself past giving your proper noun, profession, and local district. And then, briefly summarize the issue at mitt. You can write your congressional representative if you disagree with a current pecker, for instance. Mention why the beak harming your local customs, and provide statistics or facts illustrating the harm. Provide thorough support as to why the representative should accept action on your concern^[3]

   • You lot can include your contact information for them to follow upwardly with you if y'all'd like.
   • Exist sure the purpose of your letter is clearly stated. For case, if you are referencing a particular neb, provide the number of the bill or resolution engagement.
   • Write something like, "Dear Mr. DeFazio, My name is John Doe, and I am a carpenter in your district. I am deeply saddened past the almost contempo logging bill proposed last calendar month. I worry that if nosotros keep cutting down trees, there won't be any left. I urge you to please consider voting against this bill."

4. 4

   Shut your letter by maxim "Sincerely" or "Respectfully." Then, write your full proper noun afterwards the closing. When you write a letter to your representative, ever go out a friendly, polite closing.^[4]

   • For case, write either "Sincerely, Jane Doe," or "Respectfully, John Doe."

5. five

   Address your envelope to "The Honorable" to show your respect. "The Honorable" is the usual championship given to elected officials in the United States. Whether you are writing a letter of the alphabet or an electronic mail, employ this to address your congressman or congresswoman.^[five]

   • For case, if you were writing to Oregon Autonomous Representative Peter DeFazio, y'all'd start out by writing "The Honorable."

6. half-dozen

   Add the representative'south total proper name after "The Honorable." When addressing a representative in writing, y'all should employ their outset and last proper noun at a minimum. Add their middle name or middle initial if they commonly use it in their name.^[six]

   • To figure out if your congressional representative goes by their middle name or heart initial, search them online and review their congressional webpage.
   • For instance, if writing to Oregon Democratic Representative Peter DeFazio, accost him as "The Honorable Peter DeFazio."

7. vii

   Write "Usa House of Representatives" later their proper noun. This way, your correspondence goes to the correct branch of government.^[7]

   • If you are writing the Pennsylvania Republican Party Congressman Tim Irish potato, write "The Honorable Tim Irish potato" Then, write "United Country House of Representatives" on the next line.

8. 8

   List their business address later on "House of Representatives." This is the terminal step in your greeting. To detect the representative's business organisation accost, search their proper noun online, and go to their personal electoral website. Then, look for the "Contact" link.^[8]

   • Many of these addresses are in Washington, DC.
   • For example, your full heading might read:
     The Honorable Tim Potato
     United States House of Representatives
     2040 Frederickson Pl, Greensburg, PA 15601.

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1. 1

   Employ "Mr./Mrs./Ms." followed past their last name for a personal greeting. If you are coming together with a congressman or congresswoman face-to-face or over the telephone, utilize a professional person title such every bit "Mr./Mrs./Ms.," and and so their last proper name. After you initially say this, yous can refer to them as "sir" or "ma'am."^[9]

   • Avoid saying "Congressman/Congresswoman" when addressing them in person. While this withal sounds polite, it is non proper protocol.

2. 2

   Say "The Honorable" earlier their last proper name when giving an introduction. In some instances, you may be responsible for introducing a congressman or congresswoman, like during a large event or conference. To give a formal introduction, commencement off with "The Honorable," and so provide only their terminal proper name.^[10]

3. three

   Phone call them "Congressman" or "Congresswoman" equally an breezy culling. First, use the formal greetings. Then, inquire them if they prefer the alternatives if yous desire to use them. Some members of Congress prefer to be called by these titles, rather than "The Honorable" or "Mr./Mrs./Ms." This is based on personal preference.^[xi]

   • After using the formal greeting, the representative may ask you to call them "Congressman" or "Congresswoman" instead.
   • You can say "Representative" or "Congressman/Congresswoman" interchangeably.

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• Be aware that the letter you send is not individual. All correspondence to congressional representatives goes into their constituent-direction system, where information technology is made public record.^[12]

• Address onetime congressmen the aforementioned as current congressmen. Employ the same greeting and format when sending letters or addressing them in person.

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